Senior HR Assistant
đź“Ť Full-time | Hybrid-remote | Startup Environment
We are looking for a highly organized and proactive Senior HR Assistant to support our client in managing day-to-day HR operations, employee relations, and administrative tasks. This role is essential in ensuring smooth communication with employees and clients, accurate documentation, and the resolution of logistical matters such as housing and onboarding.
The ideal candidate will have strong problem-solving skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.
Main responsibilities:
- Serve as a primary point of contact for employees via phone and chat channels.
- Manage sick leaves: register, document, report, communicate, and research cases as needed.
- Handle client requests and ensure timely follow-up.
- Oversee employee onboarding, including purchasing tickets, arranging rental cars, handling gas receipts for weekly costs, and processing reimbursement requests.
- Conduct weekly hour checks, gather data, contact employees for clarifications, and support employee retention initiatives.
- Address housing issues: coordinate housing groups, follow up until problems are resolved, and relocate employees when necessary.
- Draft and issue termination letters and offboarding emails.
- Prepare and manage warning letters, including communication and documentation.
- Maintain accurate records of housing issues/reports and update employee details files.
- Act as the main contact person for house cleaning teams and schedule cleaning as needed.
- Register new employees with clients and ensure proper documentation.
- Schedule and obtain required certificates and appointments (VOG, VGB, MLV).
- Perform basic operations in HelloFlex.
- Keep HR records and files up-to-date in Google Drive.
What we are looking for:
- Previous experience in HR, administration, or operations support (preferably in an international or fast-paced environment).
- Excellent organizational and multitasking abilities with strong attention to detail.
- Strong communication skills in English, both written and verbal (Dutch is a plus).
- Ability to handle sensitive employee matters with professionalism and empathy.
- Comfortable working with digital tools such as HelloFlex, Google Drive, and other HR/admin software.
- A proactive, solution-oriented mindset with the ability to follow through on tasks until completion.
Why Join?
This role offers the chance to take ownership of a wide range of HR responsibilities in a fast-growing international environment. You’ll be working closely with both employees and clients, ensuring smooth operations and making a real impact on people’s daily work lives.
If you thrive in a role where no two days are the same and enjoy being the go-to person for both people and processes, we’d love to hear from you.
- Locations
- Belgrade, Serbia
- Remote status
- Hybrid
- Employment type
- Full-time
Belgrade, Serbia
You will love working with us. Here is why:
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Single, long-term projects
Our developers enjoy the focused satisfaction of mastering one project at a time. Join us and experience how rewarding it can be when your work truly comes full circle.
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Remote-first culture
You can work from anywhere! Our remote-first culture gives developers the autonomy to work wherever they please, while still connecting and collaborating with exceptional colleagues from multiple disciplines. You choose what's in sync with your lifestyle, and our team is here to make it work.
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Straightforward recruitment process
Our stress-free recruitment process is tailored to the unique needs of developers. We take pride in offering a simple yet efficient way of bringing you onboard.
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Friendliest HR team on the planet
Our HR team is here to make sure your work experience goes above and beyond! From the first moment of contact, they are sure to provide a warm and friendly experience ensuring that you're always surrounded by genuine support.
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Diversity and Creativity
The atmosphere of creativity and productivity in a space that celebrates individual differences, different nationalities, experiences, and talents. Just imagine a workspace with different teams collaborating with each other, sharing marvelous ideas amongst themselves. Now that's valuable cooperation that leads to both personal and professional growth.
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Cool and Friendly Vibe
We've heard many times that the vibe resembles that of a cool and relaxed savvy startup office - with an open-concept environment, cool, concrete columns, a spacious free drink & snack area, and the most beautiful view of Belgrade. Oh, and we have a big, pink, comfy couch!
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Shared Workspace in Serbia
We're not a traditional outsourcing company as you know it (we don't use that term here), but a hub that finds, recruits, and manages teams who work together on different projects all in one shared workspace.
Become a part of our community: A place where work & cool vibes converge
Welcome to Teamcubate! We're more than just a workplace - we're a community that values innovation, creativity, and fun.
We believe that happy employees are productive ones, so we go above and beyond to create an environment where you can grow, learn, and thrive.
Our core team is dedicated to creating a culture of inclusivity, respect, and collaboration, where everyone's voice is heard and valued.
We also understand the importance of work-life balance and offer flexible arrangements that allow you to recharge and unwind.
And we are sure this cool team culture will get even better once you join us!
About Teamcubate ApS
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